- LessMore© Genius Online Limited 2025
At Genius, transparency isn’t an afterthought — it’s part of the experience. This page explains how we collect, store, and use your information with care.
'Last updated: 10.11.25'
Genius Online Ltd ("Genius Online", "we", "us", or "our") is a creative communications and recruitment-technology company based in the UK.
We design, build, and operate products including iQ — the Skills-First ATS, AndMe, and related services (together, the "Services").
Registered Office: [Insert address]
Company Number: [Insert number]
Email: privacy@genius.online
By accessing any Genius Online website or platform, you agree to these Terms.
You may use our Services only for lawful purposes and in accordance with these Terms.
You must not attempt to gain unauthorised access to our systems or data, or use our Services in a way that could harm others or the operation of our platforms.
We may update or modify our Services periodically; your continued use signifies acceptance of those changes.
All content, design, software, text, graphics, logos, and trademarks on our websites and platforms are owned by or licensed to Genius Online.
You may not reproduce, distribute, or create derivative works without our written consent.
Client trademarks and materials remain the property of the respective owners.
We are committed to protecting your privacy and complying with the UK GDPR, EU GDPR, and Data Protection Act 2018.
We may collect:
- Contact information (name, email, phone, organisation)
- Account details for iQ or AndMe users
- Usage data (analytics, cookies, browser type, IP address)
- Candidate data processed on behalf of clients (see Section 5)
How We Use It
- To provide and support our Services
- To respond to enquiries and deliver demos
- To maintain security and performance
- To send service updates or marketing (only with consent)
We never sell your personal data.
Our Legal Basis
We process data under one or more lawful bases: contractual necessity, legitimate interest, legal obligation, or consent.
When clients use our recruitment platforms, Genius Online acts as a data processor and the client acts as the data controller.
We process candidate information strictly under client instruction, for recruitment and onboarding purposes only.
Data is stored in secure UK/EU data centres with encryption in transit and at rest.
We maintain appropriate technical and organisational measures to ensure confidentiality, integrity, and availability of all candidate data.
Our websites use cookies and similar technologies to:
- Enable essential site functionality
- Improve performance and analytics
- Personalise content and marketing (with consent)
You can manage cookie preferences through your browser or our on-site cookie banner.
Full details are provided in our Cookie Policy.
We may share limited data with trusted service providers (hosting, analytics, CRM, support) under strict confidentiality and data-processing agreements.
Where data is transferred outside the UK/EU, we rely on appropriate safeguards such as the UK International Data Transfer Addendum or EU Standard Contractual Clauses.
We retain personal information only as long as necessary for the purposes described above or to meet legal and contractual obligations.
When data is no longer required, it is securely deleted or anonymised.
Under data-protection law you may:
- Request access to the data we hold about you
- Request correction or deletion
- Object to processing or withdraw consent
- Request data portability
To exercise any right, contact privacy@genius.online.
We will respond within one month.
We use industry-standard safeguards, encryption, multi-factor authentication, and regular penetration testing to protect data.
However, no online service can guarantee absolute security; use our platforms responsibly.
Our websites may link to third-party sites.
We are not responsible for the content or privacy practices of those sites; please review their policies separately.
If you opt in, we may send updates about Genius Online and our products.
You can unsubscribe at any time via the link in each email or by contacting us directly.
To the extent permitted by law, Genius Online is not liable for indirect or consequential losses arising from your use of our websites or Services.
Nothing in these Terms limits liability for fraud, negligence, or any right that cannot legally be excluded.
We may update these Terms and this Privacy Policy occasionally to reflect legal, technical, or business developments.
We will post any updates here with a new "Last updated" date.
Questions, requests, or concerns?
Email: hello@genius.online
Phone: 01756 701 222
South Barn, Broughton, Skipton BD23 3AE
'Last updated: 10.1125'
This Cookies Policy explains how Genius Online Ltd("Genius Online", "we", "our", or "us") uses cookies and similar technologies on our websites and products, including iQand AndMe.
We use cookies to make our sites work properly, to understand how visitors use them, and to improve your experience.
This policy should be read alongside our [Privacy Policy]() and [Terms of Use]().
Cookies are small text files placed on your device when you visit a website.
They help the site recognise your device and store information about your preferences or activity.
Some cookies are essential for a website to function; others help us analyse usage and tailor content to improve performance.
We use four main types of cookies across our sites:
A. Essential Cookies
These are required for the site to function correctly. They enable core features such as:
- Secure login and session management
- Remembering form inputs or preferences
- Load balancing and navigation
Without these cookies, the site may not work as intended.
B. Performance & Analytics Cookies
These help us understand how visitors interact with our websites, so we can make improvements.
They collect anonymous data such as:
- Pages visited
- Time spent on each page
- Browser type and device used
Examples: Google Analytics, internal UX tracking from CXLabs (anonymised).
You can opt out of analytics cookies at any time via our Cookie Preferences tool.
These remember your choices to enhance usability, such as:
- Remembering language or region
- Personalising content or settings
- Storing consent preferences
They improve the experience without tracking personal identity.
These are used (only with consent) to deliver relevant content and measure the effectiveness of our marketing campaigns.
They may be set by third parties, such as:
- LinkedIn Insights Tag
- Meta (Facebook) Pixel
- Google Ads conversion tracking
These cookies help us understand what content is useful to our audience and refine our messaging.
When you first visit our site, a cookie banner will appear allowing you to accept or manage your preferences.
You can change your settings at any time by:
- Clicking "Cookie Settings" in the site footer, or
- Adjusting your browser settings to block or delete cookies.
Please note: disabling some cookies may affect site performance or limit certain features.
Some cookies are placed by trusted partners to provide analytics, video hosting, or embedded social features.
We review all partners to ensure they meet GDPR and data security standards.
For full details, see our Privacy Policy, above.
Cookies remain on your device for varying periods:
- Session cookies are deleted when you close your browser.
- Persistent cookies stay for a set duration (usually up to 12 months) or until you delete them.
We do not store any personal information in cookies.
We may update this Cookies Policy from time to time to reflect legal or technical changes.
Any updates will be posted on this page with a revised "Last updated" date.